Vouchers and Letters of Credit
A “tuition voucher” or “letter of credit” is required each semester you plan to transfer tuition and fees to a third-party. Keep in mind, these documents must be submitted by the tuition due date. You are responsible to pay whatever portion of your bill not covered by the third-party by the due date as well.
|Electronic submission is recommended for faster service; scan and e-mail third-party docs to Bursar@slu.cuny.edu; if your paperwork is going to be late, please contact the Bursar’s Office for assistance.
A “tuition voucher” or “letter or credit” from your union/employer must include the following:
- Student’s name and EMPLID number
- Semester that is being paid (i.e., fall, spring, summer)
- Types of charges being paid
- Total dollar amount being paid; whether the funds are being paid before or after financial aid
- Specific terms of payment (i.e., requires grades)
- Agency contact including address, e-mail, phone number, and billing contact
The Bursar’s Office will review the documents you submit. Invalid authorizations will be denied, and the deferral will not be entered until a complete document is received. If approved, the deferral is posted up to the approved amount (“due from third-party”).
- Statement credits (“transfer to third party”) are applied when possible and are used to offset your tuition prior to receiving the third-party payment. Please note, statement credits are provisional and subject to change.
- If a statement credit cannot be applied, your account will be notated with a positive service indicator: “Anticipated Third Party Payment” (ATP). In this case, it is recommended to compare your tuition statement with the third-party authorization to calculate the due balance. If you have any questions, please contact the Bursar’s Office.
- SLU will bill the entity making the payment; it is expected that all funds billed are paid prior to the end of the term. A 30-day grace period will be granted for sponsors who require additional academic information, such as grades.
- If only part of the tuition is deferred, you are required to pay the remaining balance by the due date or will be subject late fees or account holds
- Liability for tuition is transferred back to the student if the deferral is cancelled. At that point, a hold will be placed on the account and full payment due immediately. Cancellations can occur if you no longer meet the minimum criteria for payment (as outline by your sponsor), or the third-party does not remit payment within the approved deferral period.
- Generally not eligible for deferral: tuition reimbursement programs, vouchers for miscellaneous expenses (i.e., books, supplies, travel) and guarantees from relatives, friends, or other illegitimate interests
Unions, employers, and other agencies that will be sponsoring tuition, either in full or partially, for one or more students.
Preparing a Letter of Credit or Tuition Voucher
- Please be as specific as possible when drafting an authorization as it will be interpreted with the literal references written.
- The authorization, which could be a “letter of credit” or “tuition voucher” must be on company letterhead, dated, and clearly state that you, the sponsor, will remit payment directly to the College.
- You may submit two or more sponsored students on the same authorization IF the terms are the same for each individual listed. If not, a separate authorization must be provided for each student.
Authorization must include the following:
- Student’s full name and EMPLID number
- Amount of tuition (and fees, if applicable) to be covered
- Semester to which a payment will be applied (i.e., fall, spring, summer)
- Specific terms for payment: define any contingencies, such as grade requirements or successful completion of class, attendance, or financial aid status
- Union or employer’s billing and email address for invoice submission
- Contact information for an authorized representative (name, phone number, email, and fax)
You may issue the authorization to your employee/member or submit it directly to the College on their behalf:
Office of Student Accounts
School of Labor and Urban Studies
25 West 43 Street | New York, NY 10036
Please be advised, late authorizations may result in course cancelation or additional fees billed to the student.
- CUNY-SLU will release an invoice once enrollment is verified and final. Please submit payments by the due date indicated. Check and ACH are accepted. To ensure proper credit, reference the invoice number on your remittance.