Third-Party Payment Guidelines

Each semester, you’ll need to provide a “tuition voucher” or “letter of credit” if all or part of your tuition will be transferred to a third party. Remember to send in these documents by the tuition due date. And don’t forget, you’re responsible for paying any leftover amount on your bill that isn’t covered by the third party by the due date too.

Electronic submission is recommended for faster service; scan and e-mail third-party docs to Bursar@slu.cuny.edu; if your paperwork is going to be late, please contact the Bursar’s Office for assistance.

If you are enrolled with a Partner Program, a voucher is NOT required. Please click here for more information. 

Your union/employer “tuition voucher” or “letter or credit” MUST include the following:

• Student’s name and EMPL ID number.
• Semester that is being paid (i.e., fall, spring, summer).
• Types of charges being paid.
• Total dollar amount being paid and if it should be applied before or after financial aid.
• Specific terms of payment (i.e., requires grades).
• Agency contact including address, e-mail, phone number, and billing contact.

Bursar staff will carefully review all submitted documents. If your voucher/letter of credit is approved, the amount of sponsored tuition will be assigned as “due from third-party.” Please be advised, invalid vouchers will not be processed.

Some union and employer programs cannot be processed to your statement as “due from third-party.” Those include tuition reimbursement and authorizations for miscellaneous expenses (such as books, supplies, travel). Please note, guarantees from relatives, friends, or other illegitimate sources are also not eligible.

In most cases, the portion of tuition covered by a third party will be credited directly to your tuition statement. This will appear on your bill as a “transfer to third-party,” offsetting your tuition up to the amount your sponsor has agreed to pay. Please note that these credits are provisional and may be adjusted.

However, depending on your sponsor, our system may not always apply a third-party credit directly to your bill. In such cases, an “Anticipated Third Party Payment” (ATP) notation will be added to your account. With an ATP note, there will not be a statement credit; you’ll need to compare your tuition statement with the third-party authorization to determine any remaining balance. For assistance or questions, please contact the Bursar’s Office.

Important Note: If only a portion of the tuition is covered by a third-party, you’re obligated to pay the remaining balance by the due date to avoid late fees or account holds.

Once you submit a voucher eligible for third-party billing, Bursar Operations will handle the remainder of the process. SLU will invoice the entity responsible for payment, with the expectation that all billed funds are settled by the end of the term. Sponsors requiring additional academic information, such as grades, are granted a 30-day grace period to provide this information.

If your sponsor does not submit payment for any reason, the portion of tuition initially marked as “due from third-party” will revert to “due from student.” Both the statement credits and ATP notations will be removed. This will result in an account hold and an immediate requirement for full payment.