Third-Party Payment Guidelines

Bursar Operations
School of Labor and Urban Studies
25 West 43 Street
New York, NY 10036
Call (646) 313-8420
Bursar@slu.cuny.edu

Submit Your Voucher

Topic	Details
Obtain Tuition Voucher/Letter of Credit	Retrieve a Voucher or Letter of Credit from your union or employer if they will be covering all or part of your tuition.
Submit Documents by Due Date	Ensure documents are received by the tuition due date to avoid late payment fees or course cancelation.
Electronic Submission	Scan and email documents to Bursar@slu.cuny.edu for faster processing.
Partner Program Exception	If enrolled in a Partner Program, no voucher is required. Click here for more details.
Late Submission Assistance	Contact the Bursar’s Office if there will be a delay in submitting required documents.
Pay Remaining Balance	Pay any remaining balance not covered by your third party by the tuition due date.

Acceptable Documents

Required Information on Tuition Voucher/Letter of Credit	Must include: – Student’s name and EMPL ID number. – Semester being paid (e.g., fall, spring, summer). – Types of charges covered. – Total dollar amount and application before/after financial aid. – Specific terms (e.g., requires grades). – Agency contact information (address, email, phone, billing contact).
Document Review Process	Bursar staff will carefully review all submitted documents for completeness and validity.
Approval Outcomes	Approved vouchers/letters of credit will have the sponsored amount assigned as ‘due from third-party.’ Invalid vouchers will not be processed.
Non-Eligible Third-Party Sources	Cannot be processed as ‘due from third-party’: – Tuition reimbursement programs. – Authorizations for miscellaneous expenses (e.g., books, supplies, travel). – Guarantees from relatives, friends, or other illegitimate sources.

Statement Credits

Topic	Details
Third-Party Tuition Credits	In most cases, tuition covered by a third party will be credited directly to your statement. This will appear as a ‘transfer to third-party,’ offsetting tuition up to the sponsor’s agreed amount.
Provisional Nature of Credits	Credits applied to your account are provisional and may be subject to adjustments based on sponsor agreements or changes.
Anticipated Third Party Payment (ATP) Notation	If our system cannot directly apply the third-party credit, an ATP notation will appear. With an ATP, no statement credit is applied; compare your tuition statement with the authorization for remaining balance details.
Obligation for Remaining Balance	If only part of the tuition is covered, you must pay the remaining balance by the due date to avoid late fees or account holds.

Billing Your Sponsor

Topic	Details
Submission of Voucher	Once a voucher is submitted and deemed eligible, Bursar Operations will handle the third-party billing process.
Invoicing and Payment Expectation	SLU will invoice the sponsor with the expectation that all billed amounts are paid by the end of the term.
Grace Period for Sponsors	Sponsors requiring additional academic information, such as grades, are granted a 30-day grace period to submit the requested details.
Non-Payment by Sponsor	If the sponsor fails to pay, the tuition amount previously marked as ‘due from third-party’ will revert to ‘due from student.’
Impact of Non-Payment on Account	Reversion of the amount results in the removal of statement credits and ATP notations, leading to an account hold and immediate requirement for full payment.