SLU’s goal is to maintain a healthy and safe work and learning environment for our SLU Community. We have worked diligently in researching the best options for our space, while also developing a budget and adhering to federal, state, and CUNY guidelines (see Appendix D, pg. xx).
Protecting our SLU Community
To protect our SLU Community, SLU has placed hand sanitizers and disinfecting wipes at the 19th floor reception desk, 18th floor IT helpdesk, 10th floor pantry area, and placed disinfecting wipes inside offices and pantry areas. We are also adding wall mounted hand sanitizers by the main entrances to the floors, classrooms, large offices, and common areas (see Appendix E, pg. xxvii).
SLU restrooms are equipped with soap, water, and paper towels. Prior to COVID-19, Building Management also installed “touchless” toilets, faucets, and driers. We have also posted CDC and NY State signage inside the restrooms instructing everyone on how to wash their hands, cover while coughing/sneezing, and maintain a safe distance (see Appendix E, pg. xxvii).
SLU is installing polycarbonate material sneeze guards, which are in compliance with FDNY standards at the 18th floor IT helpdesk, the 19th floor reception desk, and the 19th floor student computer lab (see Appendix B, pgs. ix).
SLU also has first-aid kits at the 19th floor reception area, 18th floor IT helpdesk, and 10th floor rooms 1005 and 1008.
Cleaning and Disinfecting
Our custodial staff bring a wealth of experience and have already attended a COVID-19 training session offered by the PSC. We have required our staff to also attend additional trainings as they become available and follow the NYS Department of Health’s Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19 and CUNY Guidelines. In addition, we have also developed a Daily Cleaning and Disinfecting Log to help keep classrooms, restrooms, pantry areas, open areas, and high-touch/high risk surfaces clean and disinfected, while we continue acquiring disinfecting cleaning supplies for our campus (see Appendix item C, pg. xviii). Paper logs will also be stationed and maintained in various areas—pantries, restrooms, classrooms, and offices (see Appendix B, pg. ix). Being that we occupy spaces on three floors, SLU is also looking into hiring an additional custodial person to assist with the cleaning of restrooms and other common areas.
The daily cleaning and disinfecting of the campus will entail three steps, per CUNY, NY State and CDC guidelines, which have been highlighted in the Daily Cleaning and Disinfecting Log:
- Cleaning of surface areas using soap and water/ cleaning solutions
- Disinfecting of high risk/high-touch surfaces using disinfecting cleaning solutions
- Disposal of used PPEs and removal of trash
In addition, if someone visiting the campus who showed no signs of illness upon arrival, and later reported feeling sick, a special cleaning and disinfecting will take place in the affected area and the Special Cleaning and Disinfecting When Someone is Sick form will also be filled out by the custodial staff (see Figure 5. Cleaning and Disinfecting Reporting structure on page 13; Appendix A, Figure 5, pg. v). Per CUNY, CDC, and NY State guidelines, prior to performing a special cleaning and disinfecting of the campus, the affected areas will be:
- Closed off of areas sick person used or visited
- Windows and doors leading to outside will be open to increase circulation in the area
- Wait 24 hours before cleaning and disinfecting affected area
The day of the special cleaning and disinfecting, our custodial staff will:
- Wear disposable gloves, gown, and mask
- Leave cleaning and disinfecting solution on surfaces touched by sick person for at least 1 minute
- Clean all areas used by the person who reported being sick
- Disinfect all areas used by the person who reported being sick
- Dispose of used PPEs and all trash, and place trash in the basement
The Coronavirus Coordinator will also follow the reporting structure and work with CUNY and Building Management to review the situation and if needed, bring in a separate cleaning company to the campus to address the cleaning and disinfecting needs of the campus. At the same time, routine cleaning and disinfecting of other areas that were not visited by the sick person will continue and once the affected area is deemed safe to reopen, routine cleaning and disinfecting of the entire campus will resume.
Evening custodial services continue being offered by Building Management per our lease agreement, and they have also ensured cleaning staff only use disinfecting cleaning supplies.
Our IT team is also responsible in cleaning and disinfecting the IT equipment that is borrowed and returned, IT equipment located in the student computer lab, and the IT equipment in the computer classrooms (1804, 1923). Any IT equipment that is returned will be thoroughly disinfected prior to being lent out again.
We also supply disinfecting wipes for staff to use for their individual desktops and phones, and adequate supply of PPEs (masks, gloves, gowns, disinfecting wipes, hand sanitizers) are continuously purchased to ensure our campus has supplies for at least three months. Our Custodial Assistant will monitor our supplies and report to our Facilities Manager when supplies need to be ordered via email at Facilities@slu.cuny.edu .
HVAC/Air cooling and Water cooler filters
Building Management has maintained the building’s HVAC system, replaced all filters with MERV 13 rated filters, coils have been disinfected, and operating schedules have been adjusted to begin earlier and for extended hours (see Appendix B, pgs. ix).
Building Management has continued exercising the building’s water system daily, tested the water by the Department of Health, and water tanks were inspected, cleaned and disinfected (see Appendix B, pgs. ix).
Burt and Nelly will be meeting with Building Management staff on a weekly basis to review the measures the building is taking and resolve any issues that the campus community may encounter.
SLU is also replacing all the water cooler filters on our floors, and CUNY has completed the installation of HVAC units in our server rooms.
Common areas: Social Distancing (elevators, hallway, pantry areas, classrooms)
Elevators currently have social distancing signs, and inside SLU common areas such as the hallways, lobby, pantry areas, and restrooms all have signage expressing the importance of personal hygiene (see Appendix D, pgs. xx). Hallways will also have free standing retractable belt barriers to assist with the flow of incoming and outgoing personnel.
Common areas at SLU are also equipped with hand sanitizers, disinfecting wipes, and paper towels. We will also have floor markings to promote 6ft distancing within the common areas. Waiting areas will be indicated by the 19th floor reception desk and the18th floor IT helpdesk areas (see Appendix D, pgs. xx).
Designated classrooms will be used during the daytime by staff whose workstations are located in open areas or large rooms that occupy more than two people. Seats within each classroom will be taped off every 6 ft to ensure adherence to social distancing. All SLU employees will need to reserve a meeting space by emailing firstname.lastname@example.org. The room reservation team will ensure the classroom capacity remains lower than 25%.