We are proud of the City University of New York (CUNY) community for rising to the challenge and, in the middle of a global pandemic, continuing to deliver on CUNY’s mission to provide a high quality, accessible education to our diverse student body. Faculty have modified their instructional plans and supported our students; staff have ensured CUNY’s continued operations remotely and at campuses attending to a myriad of needs; and students have successfully persevered through disruptions to their personal and academic lives.

A pdf containing the following information can be downloaded HERE. (The Appendix is located HERE.)

Instructions for using the Everbridge APP (Health Screening) are located HERE for students/faculty and HERE for visitors to the campus.

For more information click HERE.


Health Screening

CUNY has selected the Everbridge Safety Connection Pro/Contact Tracing mobile app. The application is expressly focused on higher education and is designed to create confidence for students, faculty, staff and parents when returning to CUNY colleges and offices. It is also easy to use.

Please click here for the CUNY-How to Use App information if you are a faculty, student, or staff.

Please click here for the Visitor-How to Use App information if you are a non-CUNY visitor to the SLU campus.

  • Starting Aug. 26, students, faculty, staff and visitors planning to come to a CUNY campus or office for any reason or length of time, will be required to use the app to take a Wellness Check Survey prior to entering a campus or building.
  • In addition, all employees, students, and visitors are required to have an appointment prior to visiting the campus and complete an SLU Screening Form upon arrival. Please review the “Preparedness-Reporting Prior to Arrival” section below for more information.

For more information on the Everbridge App, please visit CUNY’s Coronavirus webpage.

LEADERSHIP AND EMPLOYEE PARTICIPATION

SLU has established a Reopening Planning Committee led by the Associate Deans of Administration and Operations and by the Associate Dean of Academic Affairs, and composed of faculty, staff from all SLU units, and student representatives. The Committee’s goals are to create a Reopening Plan that the campus community supports, develop processes and procedures to ensure the safety of the campus community, and develop a budget that supports the current condition and the transition to reopen the campus.

The Reopening Planning Committee Members are:

  • Burt Sacks, Associate Dean of Administration and Operations
  • Gladys Palma de Schrynemakers, Associate Dean of Academic Affairs
  • Antoinette Isable-Jones, Chief Marketing and Communication Officer
  • David Unger, Program Coordinator
  • Diana Robinson, Program Coordinator, PSC-SLU HEO Labor Management Committee Chair
  • Dorothy Benson, Director of Administration and Finance
  • Jeff Rickman, Chief Information Technology Officer
  • John Conway, Human Resource Manager
  • Julman Tolentino, Program Coordinator
  • Laurie Grimes, Director of Registrar
  • Michael Gilliberti, Director of Bursar
  • Nelly Benavides, Deputy to Associate Dean of Administration and Operations
  • Paula Finn, Director of Labor Center
  • Penny Lewis, Associate Professor, SLU Academic Governing Council Chair, PSC Vice President of Senior Colleges
  • Rochel Pinder-Cuffie, Director of Student and Community Affairs
  • Ruth Milkman, Professor
  • Samina Shahidi, Senior Academic Program Advisor, PSC HEO Delegate
  • Maryam (Sara) Esfarayeni, Director of Workforce Development
  • Sharon Hardy, Director of Enrollment
  • Stephanie Luce, Professor
  • Steven London, Associate Professor, PSC University-wide Officer
  • Siddika Degia, SLU Student Union Representative
  • Justin Sanchez, SLU Student Union Representative

Coronavirus SLU Team:

  • Burt Sacks, Coronavirus Liaison, Coronavirus Coordinator
  • Gladys Palma de Schrynemakers, Coronavirus Liaison
  • Nelly Benavides, Coronavirus Coordinator
  • John Conway, HR Manager, Coronavirus Coordinator
  • Jeff Rickman, Screener
  • Ralph Tricoche, Back-up Screener
  • Nicholas Padilla, Back-up Screener

Below is the list of Coronavirus Stakeholders and their responsibility per CUNY Guidelines for Safe Campus Reopening, (see Appendix B, pg ix, pdf pgs. 6-8).

(Note: All data collected remains confidential and in compliance with HIPPA and FERPA.)

  • Chancellery/COO’s Office
    • Review and approve campus reopening plans
    • Ensure campus reopening plan contains appropriate safety measures, comports with reopening requirements CUNY Guidelines, and campus completed a checklist
    • Serve in an advisory capacity for implementation issues that arise in the development and implementation of the reopening plans
    • Use data received when considering campus plan approvals
    • Coordinate with NYS and NYC public health officials in local health conditions that may impact CUNY and provide information to CUNY campuses
  • Central Administration
    • Accountable for staying current with any updates to local, state, and federal requirements related to higher education and auxiliary activities and incorporating those changes into the operations of the colleges and entire university

 

  • SLU Reopening Planning Committee
    • Accountable for staying current with any updates to local, state, and federal requirements related to higher education and auxiliary activities and incorporating those changes into the operations of the colleges and entire university
    • Determine the areas/departments to be included and the risk assessment provided in CUNY’s Guidelines for Safe Campus Reopening
    • Consult with campus stakeholders in developing campus plans
    • Assist with preparation, review and implementation of the Campus Reopening Plan
    • Serve as the ‘Campus Closing Committee,’ if needed, to implement Reclosing Plans
    • Use data and work with COO’s Office when modifying the reopening approach
    • Receive department reports after two weeks of operating under the new reopening plan, and work with COO’s Office, and responsive to local health conditions, may then modify the reopening approach.
    • Work with COO’s Office to be responsive to local health conditions and continuously monitor and modify the reopening approach needed
  • Coronavirus Liaison
    • Monitoring COVID-19 exposures
    • Reporting to Sr. VC for Institutional Affairs, Strategic Advancement and Special Counsel (SVC for Institutional Affairs) to share with CUNY leadership
    • Report data to SLU’s Reopening Planning Committee and Dean
    • Receive information from on-line NYS Daily Health Screening Template and from campus Screeners
    • Receive the completed mandatory health screening assessment from employees, students, visitors, and immediately notify the Coronavirus Campus Coordinators of any possible positive cases reported through the screening process
    • Reporting daily report on COVID-19 exposures using checkbox in CUNY’s Supplemental Guidelines to SVC for Institutional Affairs and the SLU’s Reopening Planning Committee
    • Provide data reports to Central and SLU to ensure SLU and Central decision-makers can calibrate reopening/reclosing plans based on the health status of the campus (data will be reviewed by Chancellery/COO’s Office, SLU’s Reopening Planning Committee, and local and state health officials)
  • Coronavirus Coordinator
    • Serve as the campus safety monitor
    • Oversee preparation, review, and implementation of the SLU Reopening Pan, and responsible for ensuring continuous compliance with all aspects of the campus’ reopening plan
    • Lead and coordinate the work of SLU’s Reopening Committee and serve as the primary conduit between the campus and CUNY Central on reopening-related matters
    • Receive information from the Coronavirus Campus Liaisons on COVID-19 exposures on each campus and ensure that local health officials are immediately notified upon the identification of positive cases
    • Receive confidential reports from the campus on issues with non-compliance with social distancing, hygiene, or safety practices
    • Support the work of heads of campus facilities, to support the identification and implementation of physical, operational, and cleaning protocols
    • Designate roles and responsibilities as indicated throughout the CUNY guidelines
    • Follow internal campus-level review of reopening plans
    • Ensures NYS and NYC health officials and CUNY are informed of any positive cases on campus
  • SLU Screener and Back-up Screener
    • Pre campus screening, per CUNY directive
    • Temperature check every employee, student, visitor on campus
    • Collect basic information on a daily basis using the SLU Screening Form
    • Provides daily screening reports to Coronavirus Liaison
  • SLU Supervisors
    • Report any COVID-19 related cases to the Coronavirus Liaison
    • After two weeks of operating under the new reopening plan, departments must report back to the SLU’s Reopening Planning Committee on how operations are working, with suggested revisions to the plans.

LEVEL I REOPENING PLAN

This Level I Reopening Plan represents the work conducted by the Reopening Planning Committee and is an evolving process based on changing conditions.  The Appendix at the end of this document presents the CDC, NY State, NY City, and CUNY guidelines, and other resources used in developing this Level I Reopening Plan.

  1. Maintain adherence to CDC, NY State, and CUNY guidelines.
  2. All SLU employees, students, and visitors/vendors are required to wear a face mask/face covering at all times, maintain social distancing of 6 feet at all times and complete pre and/or on-campus screening, in accordance with NYS guidelines and the Governor’s Executive Order 202.17 issued May 28, 2020. SLU will provide masks to all SLU employees as needed, in accordance with NYS guidelines.
  3. Provide a healthy and safe work and learning environment.

SLU’s Coronavirus Liaisons are Associate Deans Burt Sacks and Gladys Palma de Schrynemakers, and our Coronavirus Coordinators are Assoc. Dean Burt Sacks, Human Resource Manager John Conway, and Deputy to Assoc. Dean Sacks, Nelly Benavides, who will be responsible in responding to COVID-19 concerns. Jeff Rickman, our IT Director, will serve as the onsite SLU Screener, and Ralph Tricoche and Nicholas Padilla, IT staff, will be our back-up Screeners, all of whom have completed the screener training provided by CUNY.  Their names and contact information is listed below in Table 1 and will be distributed to the entire SLU Community (see Appendix A, Table 1, pg. vii).

Table 1. Coronavirus Team Contact Information:

Roles SLU Staff Emails Telephone
 

SCREENER

 

·         Jeff Rickman, IT Director

·         Ralph Tricoche, IT

·         Nicholas Padilla, IT

 

CoronavirusLiaison@slu.cuny.edu

 

 

646-313-8319

 

CORONAVIRUS LIAISON

 

·         Burt Sacks, Assoc. Dean of Administration and Operations

·         Gladys Palma de Schrynemakers, Assoc. Dean of Academic Affairs

 

CoronavirusLiaison@slu.cuny.edu

 

 

646-313-8319

 

CORONAVIRUS COORDINATOR

 

·         Burt Sacks, Assoc. Dean of Administration and Operations

·         John Conway, Human Resource Manager

·         Nelly Benavides, Deputy to Assoc. Dean Sacks

 

 

CoronavirusCoordinator@slu.cuny.edu

 

 

 

646-313-8319

The Coronavirus Team will work closely with CUNY to monitor campus activities, space capacity, as well as provide trainings for the SLU Community and relay needed information to CUNY, State and Local health departments, and the SLU Community. Below in Figure 1 are the Coronavirus Team’s roles and reporting structure, which is in compliance with CUNY Guidelines:

Under this Level I Reopening Plan, classes will be held through distance learning, and regularly scheduled in-person activities, appointments, and events will be conducted remotely.  The School of Labor and Urban Studies will be open for essential staff and in-person technical support two to three times a week, depending on the needs of the School community.  Under Level I, the SLU campus will be utilizing less than 25% of the physical plan.

SLU has been working closely with CUNY’s Environmental, Health and Safety team, and APF Building Management to ensure we adhere to NY State, NY City, and CUNY guidelines for the reopening of our vertical campus located in an office building (see Appendix B, pg. ix).

Prior to the NY State Phase 2 reopening of office buildings, APF Building Management set-up hand sanitizing stations in the lobby area, recommended two people per elevator, placed 6ft distancing floor guides throughout the building, created one entrance and one exit ways to better navigate the lobby traffic of people, installed  barriers in front of the lobby security desk, and they continue to require all guests entering the building to wear a face mask/face covering at all times (see Appendix D, pgs. xx).

Therefore, once on-site, all CUNY employees, students, and visitors/vendors must use a face mask or face covering to access the building.  Everyone is to use the main entrance on the 43rd Street side of the building (25 West 43rd Street) and exit through the 44th Street side of the building (28 West 43rd Street).  While inside the SLU campus, everyone will need to wear a face mask or face covering and adhere to 6 ft. social distancing.

SLU also continues to work with building security to maintain the safety of our spaces from 8am to 9pm on days we are open and 12-5pm on the business days the campus will work remotely.  The Building Superintendent will continue to monitor the temperature of our server closets and floors on a daily basis, and CUNY SLU will continue to provide our essential staff, Information Technology staff and Custodial Assistant, with the necessary PPE supplies of gloves, hand sanitizers, and face masks as needed.  Additional supplies of masks and gloves will be made available at the IT helpdesk on the 18th floor to CUNY employees and students visiting the campus.

SLU has been working with Grainger, Proftech, and CUNY in acquiring adequate supply of PPEs.  SLU will continue working with various vendors, including Building Management vendors, to ensure the campus maintains its three month supply of PPEs (masks, gloves, gowns, disinfecting wipes, hand sanitizers) throughout this pandemic.

As campus employees continue working remotely and classes follow a distance learning model, SLU will also continue maintaining restricted access to the campus and follow NY State and CUNY guidelines.

HEALTH AND SAFETY: RISK PREVENTION AND CONTROL

COVID-19 continues to be a highly contagious virus and SLU is taking the necessary steps to reduce the risk of exposure and maintain a healthy and safe work and learning environment.  Below the Committee has highlighted the areas that will assist in this reopening phase, which include personal responsibility, how the School is maintaining the health and safety of the campus, how to be prepared prior to coming to work, and the action items that need to take place if a positive case is reported.

SLU employees, students, and campus visitors are required to wear a face mask or face covering at all times, and practice strict 20 second hand washing routine and personal hygiene—covering your nose and mouth when coughing/sneezing. SLU employees are required to view the “Return to Work” video posted on Blackboard, and encouraged to view the CDC video on how to wash your hands prior to visiting the campus (see Appendix A, pg. i).  Per CUNY guidelines, CUNY SLU employees and students are encouraged to also use NY City’s COVID-19 testing centers.

SLU employees, students, and campus visitors/vendors are required to wear a face mask/face covering at all times, comply with CUNY protocols, and complete a Screening form on the day of their visit to the campus. SLU will provide necessary PPE supplies of gloves, hand sanitizers, and face masks to employees working onsite. If essential staff scheduled to work at the campus are at high risk because of their health, SLU will follow CUNY guidelines and remote work plans will be established and approved by their Supervisor and the Associate Deans (see Appendix B, pg. ix, pdf pg. 31-33).

Employees are required to report to their supervisor if they feel sick, have any symptoms described by the CDC as COVID-19 related,  have traveled, and if they have been exposed to COVID-19 positive individuals within the last 14 days. Supervisors will report this information to the Coronavirus Liaison and will work closely with the Coronavirus Team to take the necessary steps to ensure the health and safety of everyone on campus (see reporting structures while on and off campus (see Appendix A, Figures 3 and 4, pgs. iii-iv).

All SLU employees are also asked to keep their work areas clean and cleared.  Disinfecting wipes are available for employees to use in their workstations and are located in the pantry areas of each floor.  This will assist evening cleaning staff to be able to disinfect work areas.

SLU employees, students, and visitors/vendors are also required to dispose of used masks and gloves in trash bins that have trash bags in them.

Additional supplies of masks and gloves will be made available to employees and students at the IT helpdesk on the 18th floor.

The City University of New York takes the well-being and safety of our students, faculty and staff very seriously. During the pandemic, we all have an obligation to behave in a responsible manner per the guidance approved in your campus’ re-opening plan to prevent the spread of the coronavirus. Responsible behavior extends to your off-campus and personal lives, which can affect your ability to transmit the virus on campus, including at a minimum:

  • always wearing a mask when on campus and when gathering with other individuals
  • maintaining physical distance of at least six feet on campus and when gathering with individuals outside the classrooms and other areas
  • limiting the size of on campus gatherings;
  • minimizing and limiting the size of events gatherings with other students (all events at SLU will be held remotely under this Level 1 Reopening Plan)

Article XV of the CUNY bylaws requires that each student obey policies, regulations, and orders of the University/College.  Students are reminded that the Rules and Regulations for the Maintenance of Public order pursuant to article 129a of the education law (“Henderson Rules”) prohibits:

  • behaviors that recklessly or intentionally endangers the health of others
  • behavior that interferes with the institution’s educational processes
  • failure to comply with the direction of a University official

The University is committed to adhering fully to current and future directives about social encounters from the federal, state and local public health officials.  Any student found in violation of these directives may be subject to discipline under article XV of the CUNY bylaws.

SLU’s goal is to maintain a healthy and safe work and learning environment for our SLU Community.  We have worked diligently in researching the best options for our space, while also developing a budget and adhering to federal, state, and CUNY guidelines (see Appendix D, pg. xx).

Protecting our SLU Community

To protect our SLU Community, SLU has placed hand sanitizers and disinfecting wipes at the 19th floor reception desk, 18th floor IT helpdesk, 10th floor pantry area, and placed disinfecting wipes inside offices and pantry areas. We are also adding wall mounted hand sanitizers by the main entrances to the floors, classrooms, large offices, and common areas (see Appendix E, pg. xxvii).

SLU restrooms are equipped with soap, water, and paper towels.  Prior to COVID-19, Building Management also installed “touchless” toilets, faucets, and driers.  We have also posted CDC and NY State signage inside the restrooms instructing everyone on how to wash their hands, cover while coughing/sneezing, and maintain a safe distance (see Appendix E, pg. xxvii).

SLU is installing polycarbonate material sneeze guards, which are in compliance with FDNY standards at the 18th floor IT helpdesk, the 19th floor reception desk, and the 19th floor student computer lab (see Appendix B, pgs. ix).

SLU also has first-aid kits at the 19th floor reception area, 18th floor IT helpdesk, and 10th floor rooms 1005 and 1008.

Cleaning and Disinfecting

Our custodial staff bring a wealth of experience and have already attended a COVID-19 training session offered by the PSC.  We have required our staff to also attend additional trainings as they become available and follow the NYS Department of Health’s Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19 and CUNY Guidelines.  In addition, we have also developed a Daily Cleaning and Disinfecting Log to help keep classrooms, restrooms, pantry areas, open areas, and high-touch/high risk surfaces clean and disinfected, while we continue acquiring disinfecting cleaning supplies for our campus (see Appendix item C, pg. xviii). Paper logs will also be stationed and maintained in various areas—pantries, restrooms, classrooms, and offices (see Appendix B, pg. ix). Being that we occupy spaces on three floors, SLU is also looking into hiring an additional custodial person to assist with the cleaning of restrooms and other common areas.

The daily cleaning and disinfecting of the campus will entail three steps, per CUNY, NY State and CDC guidelines, which have been highlighted in the Daily Cleaning and Disinfecting Log:

  1. Cleaning of surface areas using soap and water/ cleaning solutions
  2. Disinfecting of high risk/high-touch surfaces using disinfecting cleaning solutions
  3. Disposal of used PPEs and removal of trash

In addition, if someone visiting the campus who showed no signs of illness upon arrival, and later reported feeling sick, a special cleaning and disinfecting will take place in the affected area and the Special Cleaning and Disinfecting When Someone is Sick form will also be filled out by the custodial staff (see Figure 5. Cleaning and Disinfecting Reporting structure on page 13; Appendix A, Figure 5, pg. v). Per CUNY, CDC, and NY State guidelines, prior to performing a special cleaning and disinfecting of the campus, the affected areas will be:

  1. Closed off of areas sick person used or visited
  2. Windows and doors leading to outside will be open to increase circulation in the area
  3. Wait 24 hours before cleaning and disinfecting affected area

The day of the special cleaning and disinfecting, our custodial staff will:

  1. Wear disposable gloves, gown, and mask
  2. Leave cleaning and disinfecting solution on surfaces touched by sick person for at least 1 minute
  3. Clean all areas used by the person who reported being sick
  4. Disinfect all areas used by the person who reported being sick
  5. Dispose of used PPEs and all trash, and place trash in the basement

The Coronavirus Coordinator will also follow the reporting structure and work with CUNY and Building Management to review the situation and if needed, bring in a separate cleaning company to the campus to address the cleaning and disinfecting needs of the campus. At the same time, routine cleaning and disinfecting of other areas that were not visited by the sick person will continue and once the affected area is deemed safe to reopen, routine cleaning and disinfecting of the entire campus will resume.

Evening custodial services continue being offered by Building Management per our lease agreement, and they have also ensured cleaning staff only use disinfecting cleaning supplies.

Our IT team is also responsible in cleaning and disinfecting the IT equipment that is borrowed and returned, IT equipment located in the student computer lab, and the IT equipment in the computer classrooms (1804, 1923). Any IT equipment that is returned will be thoroughly disinfected prior to being lent out again.

We also supply disinfecting wipes for staff to use for their individual desktops and phones, and adequate supply of PPEs (masks, gloves, gowns, disinfecting wipes, hand sanitizers) are continuously purchased to ensure our campus has supplies for at least three months. Our Custodial Assistant will monitor our supplies and report to our Facilities Manager when supplies need to be ordered via email at Facilities@slu.cuny.edu .

HVAC/Air cooling and Water cooler filters

Building Management has maintained the building’s HVAC system, replaced all filters with MERV 13 rated filters, coils have been disinfected, and operating schedules have been adjusted to begin earlier and for extended hours (see Appendix B, pgs. ix).

Building Management has continued exercising the building’s water system daily, tested the water by the Department of Health, and water tanks were inspected, cleaned and disinfected (see Appendix B, pgs. ix).

Burt and Nelly will be meeting with Building Management staff on a weekly basis to review the measures the building is taking and resolve any issues that the campus community may encounter.

SLU is also replacing all the water cooler filters on our floors, and CUNY has completed the installation of HVAC units in our server rooms. 

Common areas: Social Distancing (elevators, hallway, pantry areas, classrooms)

Elevators currently have social distancing signs, and inside SLU common areas such as the hallways, lobby, pantry areas, and restrooms all have signage expressing the importance of personal hygiene (see Appendix D, pgs. xx).  Hallways will also have free standing retractable belt barriers to assist with the flow of incoming and outgoing personnel.

Common areas at SLU are also equipped with hand sanitizers, disinfecting wipes, and paper towels.  We will also have floor markings to promote 6ft distancing within the common areas.  Waiting areas will be indicated by the 19th floor reception desk and the18th floor IT helpdesk areas (see Appendix D, pgs. xx).

Designated classrooms will be used during the daytime by staff whose workstations are located in open areas or large rooms that occupy more than two people. Seats within each classroom will be taped off every 6 ft to ensure adherence to social distancing.  All SLU employees will need to reserve a meeting space by emailing roomreservation@slu.cuny.edu.  The room reservation team will ensure the classroom capacity remains lower than 25%.

The SLU Community is encouraged to read the latest COVID-19 related updates from the Center for Disease Control and Prevention, the NY State, and CUNY’s COVID-19 websites.  The CDC has also posted educational videos on washing your hands, and provides information on keeping yourself healthy. Throughout the SLU campus, we have also posted informational signage on how to wash your hands, maintain social distancing, and how to war face masks or face coverings (see Appendix D, pgs. ix-xv).

Reporting prior to arrival (Screening)

Faculty and staff wishing to gain access to their offices during the days SLU is open will need to:

  • Email the Associate Dean of Administration and Operations, Burt Sacks and his Deputy, Nelly Benavides at least a week in advance (Sacks@cuny.edu; Nelly.Benavides@slu.cuny.edu) (Essential staff will need to include their two-week work schedules in advance in their email request)
  • Complete the “Return to Work” video currently available on Blackboard. The video will only need to be completed once, but must be completed prior to a planned visit.
  • Comply with CUNY directives.
  • Submit a Screening form upon arrival.

The Associate Dean or his Deputy will email a confirmation granting access to the campus once all steps have been reviewed and confirmed (see Figure 2 below, Appendix A, pg. ii).

SLU employees and students in need of in-person technical support, returning/borrowing a laptop will need to:

  • Schedule an appointment with the IT Department via email at ITHelpDesk@slu.cuny.edu
  • Complete the “Return to Work” video currently available on Blackboard. The video will only need to be completed once, but must be completed prior to a planned visit
  • Wait until they receive an email from IT confirming their scheduled visit
  • Comply with CUNY protocols
  • Submit a Screening form upon arrival

The IT Department will notify the Associate Dean or his Deputy to schedule visits for approval prior to confirming the visit with the employee/student.

As mentioned, the “Return to Work” video will only need to be completed once, however, an email to the IT helpdesk, comply with CUNY protocols, and the Screening form need to be completed every time of a scheduled appointment is made and confirmed (see Figure 2 below).

Non-CUNY personnel/vendors are required to:

Upon arrival, the SLU Screener, Jeff Rickman, IT Director, will be checking SLU employees, students, and visitors’ temperature.  Should the temperature reading be greater than or equal to 100 degrees Fahrenheit, our Screener will complete the Screening form for the employee/student/visitor and follow protocol by instructing person being screened to return home.

Below is the reporting process for individuals reporting to the campus (see Appendix A, pg. ii):

CUNY SLU employees are required to report to their Supervisor if they feel sick, have any symptoms described by the CDC as COVID-19 related,  have traveled, and if they have been exposed to COVID-19 positive individuals within the last 14 days prior to their visit.  Supervisors will report this to the Coronavirus Liaison via email at CoronavirusLiaison@slu.cuny.edu . The Coronavirus Liaison will report this to the Coronavirus Coordinator at CoronavirusCoordinator@slu.cuny.edu , who will proceed with the reporting structure.

SLU employees who are sick are encouraged to use their sick time and stay at home.

If essential staff scheduled to work at the campus are at high risk because of their health, SLU will follow CUNY guidelines and a remote work plan will be established and approved by their Supervisor and the Associate Deans (see Appendix A, pg. i, pdf pg. 31-33).

Emergency procedures if showing symptoms at work (Isolation)

SLU employees who are sick are encouraged to use their sick time and stay at home.

If employees show no signs of sickness upon arrival to the campus, but later reports they feel sick, they need to immediately report this to their Supervisor and leave the campus. Supervisors will immediately inform the Coronavirus Liaison via email at CoronavirusLiaison@slu.cuny.edu.  If the sick employee is unable to immediately leave the campus, they will be notified via email to move to an isolation room until they are able to leave the premises.  In the meantime, the Coronavirus Liaison will report to the Coronavirus Coordinator at CoronavirusCoordinator@slu.cuny.edu and follow the reporting structure as stated in CUNY’s Guidelines for a Safe Campus Reopening (see Appendix A, Figure 2, pg ii).  The Coronavirus Coordinator meanwhile, will assist the individual with making transportation plans to either a hospital or their home, contact their personal contact to inform them of the situation, per the person’s request, and partner with NYS Contact Tracing Program.  Sick individual will also be provided with COVID-19 testing site information, encouraged to see their doctor, and quarantine per NYS and CUNY guidelines, and their doctor’s instructions. The Coronavirus Coordinator will also work with Building Management and SLU Facilities to ensure the campus is cleaned and disinfected per NYS, CDC, and CUNY guidelines.

SLU has identified classrooms on the 18th floor (18A), and 19th floor (19A) as ‘isolation rooms’ where the ‘at risk/exposed’ employee, student, or guest can rest prior to leaving the campus. Employees, students, or visitors to the 10th floor rooms who feel sick and cannot leave the campus immediately will remain in the room they occupy until they are able to leave the campus.

Employees are also required to report to their Supervisor if they have any symptoms described by the CDC as COVID-19 related,  have traveled in the last 14 days, if they feel sick after visiting the campus, if they have been diagnosed as having COVID-19,  and/or if they have been exposed to COVID-19 positive individuals within the last 14 days.  Supervisors will report this to the Coronavirus Liaison via email at CoronavirusLiaison@slu.cuny.edu . The Coronavirus Liaison will report this to the Coronavirus Coordinator, who will proceed with the reporting structure.

If essential staff scheduled to work at the campus are at high risk because of their health, SLU will follow CUNY guidelines and a remote work plan will be established and approved by their Supervisor and the Associate Deans (see Appendix A, Figure 3 and 4 pgs. iii-iv; CUNY guidelines pdf pg. 31-33).

Below are the reporting structures for possible COVID-19 related cases while on and off campus:

In the case that someone reports being sick on campus or off campus, the Coronavirus Coordinator will follow the reporting structures and ensure the campus receives special cleaning and disinfecting, as indicated above.

Below is the cleaning reporting structure (see Appendix A, Figure 5, pg. v):

Everbridge APP

Health Screening

CUNY has selected the Everbridge Safety Connection Pro/Contact Tracing mobile app. The application is expressly focused on higher education and is designed to create confidence for students, faculty, staff and parents when returning to CUNY colleges and offices. It is also easy to use.

Please click here for the CUNY-How to Use App information if you are a faculty, student, or staff.

Please click here for the Visitor-How to Use App information if you are a non-CUNY visitor to the SLU campus.

  • Starting August. 26, students, faculty, staff and visitors planning to come to a CUNY campus or office for any reason or length of time, will be required to use the app to take a Wellness Check Survey prior to entering a campus or building.
  • In addition, all employees, students, and visitors are required to have an appointment prior to visiting the campus and complete an SLU Screening Form upon arrival. Please review the “Preparedness-Reporting Prior to Arrival” section below for more information.

For more information on the Everbridge App, please visit CUNY’s Coronavirus webpage.

SLU’s Level I Reopening Plan will be communicated to the SLU Community via email, through the Staff and Student Newsletters, CUNY Alert system, and we will post necessary information on our Website. SLU visitors will also be informed via email of the protocols and guidelines prior to their visit (see Figure 6 below, Appendix A, Figure 6, pg. v).

Reporting to SLU Community (Supervisor, School Closing)

SLU will follow CUNY guidelines in the event that the SLU campus will need to partially or fully close because of any COVID-19 related concerns (see Appendix A, pg. i, pdf pg. 35).

The Coronavirus Team will be monitoring the health and safety of the campus on a daily basis and has designated the 18th floor classroom 18A, and the 19th floor classroom 19B as ‘isolation rooms.’  Employees, students, or visitors to the 10th floor rooms who feel sick and cannot leave the campus immediately will remain in the room they occupy until they are able to leave the campus. In the event of a worst-case scenario occurring on campus, the Coronavirus Liaison and Coronavirus Coordinator will work with CUNY’s Chancellery/COO’s Office, local/state officials and health authorities to determine the next steps.

To better monitor the health and safety of the campus, we will be using the following color health monitors in the event that the campus would need to partially or fully close as early warning signs of possible COVID-19 cases are reported (see Figure 7 below, Appendix A, Figure 7, pg. vi):

  • Green- campus is open; campus does not exhibit any health/safety risks
  • Yellow-partially closing a floor/areas; following CUNY guidelines (see Appendix B, pg. ix, pdf pgs. 15-19)
  • Red-closing of the campus; following CUNY guidelines (see Appendix B, pg. ix, pdf pgs. 15-19)

Reclosing the SLU Campus

In the event that we receive reports of a positive COVID-19 case on campus or the NYS measures deem it unsafe to return to campus, SLU will follow CUNY guidelines in closing the campus.  Per CUNY’s Supplemental guidelines, the decision to close the campus will begin with the daily report on COVID-19 exposure sent to the Reopening Planning Committee and the Chancellery’s/COO’s Office.  The data collected from the campus, NYS, and NYC will guide the decision to partially/fully close the campus.

Per CUNY’s Supplemental guidelines, Table 2 below lists the triggers that would cause partial or full campus closures, which include:

  • Partial Closure: Visiting employee/ student/ visitor did not exhibit sickness upon arrival but reports to Coronavirus Liaison they now feel sick; Visiting employee/ student/ visitor does not exhibit any symptoms on campus, but began feeling sick upon their return home (within 14 days); Visiting employee/ student/ visitor tests positive for COVID-19
  • Partial Closure: Chancellery/COO’s Office and Reopening Planning Committee monitor range of internal and external criteria: Federal, NYS, NYC regulatory guidelines and mandates ensure prevalence of disease is low enough and measures have been met to resume operations safely in area, except for affected area(s) on campus
  • Full Closure: Chancellery/COO’s Office and Reopening Planning Committee monitor range of internal and external criteria: Federal, NYS, NYC regulatory guidelines and mandates ensure prevalence of disease is high and measures have not been met to resume operations safely in area 

SLU Coronavirus Coordinator will work with CUNY, state and local health departments, Building Management, and Campus Facilities and follow CUNY guidelines and consultations prior to a partial closing or full closing of the campus.

Once the decision to partially or fully close the campus is made (extended closure is suggested with substantial community spread), SLU will follow CUNY guidelines and NYS Interim Guidance for Higher Education During the COVID-19 Public Health Emergency by adhering to:

  • Operational Activities- decrease or shut down in-person Tech support and move to working remotely;
  • Move out- sick person asked to return home via email and see their doctor, if they are unable to return home immediately, they are notified via email to move to an isolation room (18th floor 18A, 19th floor 19A, or 10th floor remains at their desk) until they can leave (assistance provided with travel arrangements); everyone at the campus is asked to leave the affected area/entire campus, and move to working remotely;
  • Campus Cleaning and Disinfecting takes place in affected areas/across campus per CDC, NYS, and CUNY guidelines.
  • Communication- the Campus Reporting will use the color health monitors when reporting to the campus. Communication of these color health monitors will be communicating to the SLU Community through SLU emails, Staff and Student Newsletters, the CUNY Alert system, and relevant information will be posted on the website.

Below are the communication reporting structures, the color health monitors, and the triggers for the color health monitors:

Screening and Contact Tracing

All SLU employees, students, and vendors are required to wear a mask/face covering when on campus, comply with CUNY protocols prior to their scheduled visit and complete the Screening form upon arrival to SLU.  Upon arrival, employee, student, and visitors’ temperature will be checked by our Screener and based on the temperature reading, an employee/student/guest will be let inside the campus or told to return home (when temperature reading is above or equal to 100 degrees Fahrenheit). Employees are also asked to keep a record of their whereabouts to assist with contact tracing.

SLU employees are required to report any COVID-19 health concerns to their Supervisor. Supervisors will inform the Coronavirus Liaison, who in turn will ensure the CUNY and the Coronavirus Coordinator are informed of the situation.  The Coronavirus Team will work with CUNY’s Chancellery/COO’s Office, local/state officials and health authorities, and the SLU Reopening Planning Committee to determine the next steps and ensure the health and safety of the School.  SLU will also partner with NYC Contact Tracing Program and a public health worker will check in on the sick person, and follow the CDC steps of Contact Tracing. As mentioned on the CDC’s website, the contact tracing will include:

  • Interview people with COVID-19 to identify everyone they had close contact with during the time they may have been infectious
  • Notify contact of potential exposure
  • Referring contacts to testing, NY City’s COVID-19 testing centers
  • Monitoring contact for signs and symptoms of COVID-19
  • Self-Quarantine: Connecting contact with services they might need during the self-quarantine period.

While working with the NYC Contact Tracing Program, Coronavirus Coordinator will also use the Report of Sickness on Campus Contact Tracking Survey form.

Possible symptoms of COVID-19 include:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Should the campus need to change the color health monitors at this time, relevant information will be communicated to the SLU Community via email, via the Staff and Student Newsletters, and posted on the website.  The SLU Coronavirus team will also work with Building Management to ensure the space is cleaned and disinfected.

Cleaning and Disinfection of Spaces

SLU will follow the same cleaning and disinfecting protocols established in this Level I Reopening Plan and spaces (classrooms, restrooms, pantry areas, lobby/open areas, hallways) will continue to be cleaned and disinfected on a daily basis per NY State, CUNY, and CDC guidelines on cleaning and disinfecting.

During the daytime hours the campus will be cleaned by our custodial staff, and in the evening by Building Management cleaning staff.  Cleaning and disinfection of high-touch/ high risk surfaces will be performed routinely throughout the day, and the Daily Cleaning and Disinfecting Log will continue to be used and the Paper Logs on campus will continue to be maintained and updated (see Appendix B, pg. ix).

If a positive COVI-19 case is reported on campus, the Coronavirus Coordinator will follow the reporting structure per CUNY guidelines, and will work with CUNY, Building Management, and campus Facilities  to ensure the affected areas or floors are thoroughly cleaned and disinfected.  If the cleaning and disinfecting of our space takes a longer period of time than anticipated, the Coronavirus Team will work with CUNY in determining if the School will be closed and for how long this will take place. At this time, custodial staff will also complete the Special Cleaning and Disinfecting Checklist to ensure proper protocols were followed.

Upon receipt of any cases, the Coronavirus Coordinator will ensure the campus staff leave the premises of the affected area, the space is closed off, and the special cleaning and disinfecting measures go into effect.  The Coronavirus Coordinator will also ensure the Campus Reporting team notifies the SLU Community of the actions taking place on campus. Campus closing communication will be sent via CUNY email, Staff and Student Newsletters, the CUNY Alert system, and relevant information will be posted on our website.

If the entire campus is closed, all SLU employees, including essential staff, will continue or resume working remotely until it is safe to return to the campus.  Campus Reporting will take place and this will ensure that the color health monitors are communicated to the SLU Community.

Meanwhile, we will continue to ensure ongoing supplies of PPEs are purchased and made available on campus.  We will ensure we provide disinfecting wipes in every office area for faculty and staff to use.

SPACE CAPACITY REDUCTION

While classes will be taught through distance learning, SLU employees will continue to work remotely and only essential staff will be required to work at SLU to provide in-person technology support services.

To reduce the space capacity of our campus and adhere to social distancing, SLU requires all SLU employees, students, and guests/vendors to receive approval from the Associate Dean of Administration and Operations or his Deputy to access SLU prior to their arrival (see Reporting Prior to Arrival (self-check) section on page 6 of this document) and receive appointment confirmation from the IT department for any in-person technical support.  By doing so, the Coronavirus Team will be better able to maintain the less than 25% capacity of the space, while also ensuring health and safety measures are being followed.

We have identified various open workstations and SLU is reserving classrooms for staff to use during the day if working from the open workstations pose a health risk.

SLU is also installing polycarbonate material sneeze guards, which are in compliance with FDNY standards at the 18th floor IT helpdesk, the 19th floor reception desk, and the 19th floor student computer lab (see Appendix B, pg. ix).

Under Level I, classes will be held through distance learning.

Each classroom will be equipped with wall mounted hand sanitizers and disinfecting wipes.  Student chairs will be closed off every 6 ft to ensure social distancing while staff work from these areas.  There will be a limit of 5 people per classroom.

Space markers are being placed 6ft apart prior to reopening the campus in all hallways and common areas to encourage everyone to adhere to social distancing (see Appendix D, pg. xx).  Hallways will also have free standing retractable belt barriers to assist with the flow of incoming and outgoing personnel.

Anyone using the pantry areas are required to clean and disinfect the area they used to ensure the space is clean for the next person.

  • The 19th floor pantry area is limited to one person at a time,
  • the 18th floor pantry area is limited to three people at a time, and the
  • 10th floor pantry area is limited to two people at a time.

The lobby areas on the 19th and 18th floor will be taped off every 6ft to ensure social distancing and will be equipped with wall mounted hand sanitizers and important informational signage (see Appendix D, pg. xx).  The 19th floor Conference room capacity is set to 8.

The restrooms will be cleaned after each use and space capacity is limited to:

  • 19th floor rest rooms – one person at a time
  • 18th floor rest rooms- one person at a time
  • 10th floor restrooms- follows building protocols (see Appendix A, pg. ii)

Elevators are managed by Building Management and currently have social distancing signs (see Appendix D, pgs. ix-xv). Space capacity per elevator is limited to:

  • 2 people per elevator

SLU daytime custodial staff will also be monitoring and routinely cleaning and disinfecting high-touch surfaces in these common areas.

ACADEMIC AFFAIRS

Under the Level I Reopening Plan, as stated previously, in-person courses will be offered via distance education synchronous and asynchronous, office hours will be conducted remotely, and meetings will be held remotely.

Faculty will be provided with faculty development during the summer and fall term on delivering Distance Learning Pedagogy.

The systems faculty and staff will be using are Content Management systems, Blackboard, Academic Commons, Zoom, Office 365, and VPN remote access.

Campus visits by Academic Affairs faculty and staff will be scheduled with Associate Dean of Administration and Operations and his Deputy.  Requests to visit SLU will follow the process established is this plan.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Faculty offering classes through web conferencing digital technology like Zoom must not record a student in a class session without the student’s consent.  Similarly, consistent with CUNY policy, students may not record the class sessions unless such recording is part of a reasonable accommodation under law.  To obtain consent, faculty who wish to record their class sessions must provide the following announcement, in emails, and/or class syllabus, to enrolled students and verbally at the opening of the first class session:

Students who participate in this class with their camera on or use a profile image are agreeing to have their video or image recorded solely for the purpose of creating a record for students enrolled in the class to refer to, including those enrolled students who are unable to attend live.  If you are unwilling to consent to have your profile or video image recorded, be sure to keep your camera off and do not use a profile image. Likewise, students who un-mute during class and participate orally are agreeing to have their voices recorded.  If you are not willing to consent to have your voice recorded during class, you will need to keep your mute button activated and communicate exclusively using the “chat” feature, which allows students to type questions and comments live.

As mentioned in the announcement, recording of classes is for the benefit of students.  Faculty shall not use class recordings as a means of determining class attendance, and are reminded that CUNY is classified by the U.S. Department of Education as a non-attendance taking institution.  Doubts faculty may have regarding the identity of participants should be alleviated if faculty offer their classes through applications and resources that have been licensed by CUNY Central or their college and require a CUNY/College ID for login, thereby giving reasonable assurance that participants are CUNY students.

For the avoidance of doubt, the prohibition on recording without consent does not apply to audio or video lectures of the faculty member only and that do not include a student participation component.

STUDENT AFFAIRS

Student Affairs staff, which includes advisors and student services staff, will be advising and providing student services remotely via phone or existing online platforms (e.g. Zoom, emails, WC Online, Microsoft Teams). Student meetings will be conducted remotely via phone or existing online platforms as well.

A series of student initiatives will be offered in the fall term to engage students through the Virtual campus Community Initiative. Student resources will be posted on the web portal and updates will be communicated to students.

Campus visits by Student Affairs staff and SLU students will be scheduled with Associate Dean of Administration and Operations and his Deputy.  Requests to visit SLU will follow the process established is this plan.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

ENROLLMENT MANAGEMENT

All extracurricular programs and public events will be held online until further notice.

All recruitment and admissions practices implemented for Spring and Summer 2020 will continue virtually.  All recruitment activities continue to be held online.  Application processing is primarily an online process and will continue to function as such.  The University provided a solution for students that enables students to upload application documents, which alleviates the need for staff to handle physical documents.

Limited on campus activities will be restricted to mail collection for application document processing.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Registrar office hours and meetings will be conducted remotely.  Registrar staff will continue using the various mediums: Zoom, Office 365, Teams, etc.

Campus visits will be scheduled as needed.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Bursar office hours and meetings will be held remotely.  Bursar staff will continue telecommuting and continue using the following systems Microsoft Office, CRM software, video conferencing, daily/weekly activity tracing.

Bursar will be onsite as need for payment processing.

Campus visits by Enrollment Management staff will be scheduled with Associate Dean of Administration and Operations and his Deputy.  Requests to visit SLU will follow the process established is this plan.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

ADMINISTRATIVE SERVICES

Administrative Services staff will work remotely, and office hours and meetings will be held remotely.  The systems Administrative Services staff will use includes Zoom, Teams, Webex, remote access, and SLU issued laptops.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Our Custodial Assistant has been identified as essential staff and will be working remotely and at the campus on the days the School is open. While on campus, our Custodial Assistant will be ensuring all social distancing and health and safety measures are in place as specified above, and cleaning and disinfecting the campus per CDC, NYS, and CUNY guidelines.

Security is currently provided through Building Management.  SLU will continue to work with building security to maintain the safety of our spaces from 8am to 9pm on the days we are open and 12-5pm on the regular business days the campus will work remotely.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

IT staff have been identified as essential staff and will be working remotely and at the campus on the days the School is open.  While on campus, IT staff will be providing SLU employees with needed software and remote access,  administering the Student Laptop Loaner program, sorting mail, tracking CUNY construction, and will continue to provide IT services to the SLU community.

Our IT team is also responsible in cleaning and disinfecting the IT equipment that is borrowed and returned, IT equipment located in the student computer lab, and the IT equipment in the computer classrooms (1804, 1923). Any IT equipment that is returned will be thoroughly disinfected prior to being lent out again.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Business Office staff will continue working remotely and all meetings will be held virtually. The Business team will continue using Zoom, Teams, Webex, remote access, and SLU issued laptops.

Campus visits will be scheduled as needed for procurement purposes.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Human Resource staff will continue working remotely and all meetings will be held virtually.  Our HR representative will continue using Zoom, Teams, Webex, and remote access.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Campus visits by Administrative Services staff will be scheduled with Associate Dean of Administration and Operations and his Deputy.  Requests to visit SLU will follow the process established is this plan.

THE MURPHY INSTITUTE- WORKER EDUCATION*

Worker Education in-person classes and workshops will be held through distance learning.  The systems instructors, students, and Worker Ed support staff will use are Zoom, Microsoft Teams, Dropbox, and SharePoint.

Office hours, tutoring, and meetings will be conducted remotely using various mediums: Zoom, Office 365, Blackboard, WC Online, Microsoft Teams, etc.  Updated communication will be sent to staff using these mediums as well.

Campus visits by Worker Education staff and students will be scheduled with Associate Dean of Administration and Operations and his Deputy.  Requests to visit SLU will follow the process established is this plan.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

*Off-campus staff will follow their campus guidelines.

LEVEL II REOPENING PLAN: Health and Safety: Risk Prevention and Control

Under the Level II Reopening Plan, we will continue the Level I Health and Safety measures and Space Capacity Reduction measures. Information technology staff and our Custodial Assistant remain as our essential staff and thus their departments will be covered full-time under the Level II Reopening Plan.

All employees, students, and visitors to the SLU campus will continue to be required to wear a mask at all times and the SLU campus will maintain a 50% capacity at all times.  To ensure this takes place, the Level II Reopening Plan will continue requiring all SLU employees, students and guests to be up –to-date on the health and safety measures CDC and NYS require for the campus, and maintain the health and safety measures and reporting structures indicated in the Level I Plan (see Appendix A, pg. i). Among them are:

 

  • Personal Responsibility: Employees, students, and guests will continue to be required to stay up-to-date with CDC, NYS, and CUNY information regarding COVID-19 and the campus. Employees, students, and guests will continue being required to wear a face mask/covering on campus at all times, use disinfecting wipes to clean the work areas used, clean hands for 20 seconds per CDC guidelines, maintaining social distancing of 6ft at all times, and following the reporting structures of when they are sick “when on campus” and “when off campus” articulated in the Level I Plan (see Appendix A, pg. i).
  • Maintaining a Healthy and Safe Environment: Protecting our campus by making available PPEs for staff working on campus and continuously working with vendors
    • Protecting our SLU Community: The campus will continue maintaining the hand sanitizing stations and the Campus Coordinator will continue working with CUNY, Building Management, and various vendors to ensure the campus maintains an adequate supply of PPEs available for at least three months. The campus will also ensure polycarbonate sneeze guards are in place and maintain first aid kits at the 19th floor reception desk, 18th floor IT helpdesk, the 10th floor panty in room 1005, and at the conference area in room 1008.
    • Cleaning and Disinfecting: The campus will continue the use of the Screening Form, the Daily Cleaning and Disinfecting Log, the Special Cleaning and Disinfecting When Someone is Sick Checklist, the Paper Cleaning and Disinfecting Log will be maintained in the common areas, and the reporting structures established in Level I Plan per CUNY guidelines will continue to be enforced. COVID-19 signage will also continue to be posted at the designated areas highlighted in the Level I Plan (see Appendix D, pg. xx).
    • HVAC/Air cooling and Water cooler filters: The Coronavirus Coordinator will continue holding weekly meetings with Building Management to ensure the state requirements are met and HVAC/Air cooling systems are cleaned as needed, and ensure water cooler filters are changed more frequently.
    • Common areas: Social Distancing: The campus will continue the use of floor signage, CDC and NYS COVID signage, closing off seating every 6 ft, and help navigate traffic with tractable belt barriers in place.
  • Preparedness: The campus will follow the prior to work reporting stated in the Level I Plan.
    • Reporting prior to arrival: The process of reporting prior to arrival (screening) established in the Level I Plan will continue to be enforced, but with the slight difference that instead of reporting daily visits, all SLU department supervisors will report their monthly staggered work schedules to the Assoc. Dean of Administration & Operations and his Deputy at least a month in advance. Based on schedules, the Assoc. Dean and his Deputy will work with department supervisors to adjust any schedules to ensure the campus is at 50% at all times.  All employees will still need to follow CUNY protocols prior to arrival, complete the Return to Work video on Blackboard, and submit a screening form upon arrival every time they enter the campus.
    • Reclosing the SLU Campus: Per the Level I Plan, in the event that we receive reports of a positive COVID-19 case on campus or the NYS measures deem it unsafe to return to campus, SLU will follow CUNY guidelines in closing the campus. Per CUNY’s Supplemental guidelines, the decision to close the campus will begin with the daily report on COVID-19 exposure sent to the Reopening Planning Committee and the Chancellery’s/COO’s Office.  The data collected from the campus, NYS, and NYC will guide the decision to close the campus.  Under this Plan, we will continue using the color health monitors and triggers in assisting with the reclosing of the campus.  Our SLU Coronavirus Coordinator will work with CUNY, state and local health departments, Building Management, and Campus Facilities and follow CUNY guidelines and consultations prior to a partial closing or full closing of the campus.
      • Once the decision to partially or fully close the campus is made (extended closure is suggested with substantial community spread), SLU will follow CUNY guidelines and NYS Interim Guidance for Higher Education During the COVID-19 Public Health Emergency by adhering to:
        • Operational Activities- decrease or shut down in-person activities and move staff to working remotely;
        • Move out- sick person asked to return home via email and see their doctor, if they are unable to return home immediately, they are notified via email to move to an isolation room (18th floor 18A, 19th floor 19A, or 10th floor remains at their desk) until they can leave (assistance provided with travel arrangements); everyone at the campus is asked to leave the affected area/entire campus, and move to working remotely;
        • Campus Cleaning and Disinfecting takes place in affected areas/across campus per CDC, NYS, and CUNY guidelines.
        • Communication- the Campus Reporting will use the color health monitors when reporting to the campus. Communication of these color health monitors will be communicating to the SLU Community through SLU emails, Staff and Student Newsletters, the CUNY Alert system, and relevant information will be posted on the website.
      • Emergency Procedures if showing symptoms at work: The established reporting structures set in Level I will continue for when someone feels sick or reports of a possible COVID-19 case are received. All reports will need to be sent to the Coronavirus Liaison at CoronavirusLiaison@slu.cuny.edu, and in turn the Coronavirus Liaison will follow the reporting structures established in the Level I Plan above (see Appendix A, pg. i).  The campus will follow the Level I protocols of having the individual sent home, and if they cannot leave the premises immediately, classrooms 18A and 19A will remain being isolation rooms for individuals feeling sick.  Also, the Coronavirus Coordinator will continue working with CUNY to review the matter and decide the partial or full closure of the campus, while also working with Building Management and Campus Facilities to ensure the areas the sick person visited/worked from will receive a special cleaning and disinfecting. The Coronavirus Coordinator will work with the Campus Reporting team to ensure our color health monitors are used if any partial or school closures are determined and ensure the SLU community receives relevant information.
    • Communication & Process: The campus will maintain the reporting structures illustrated in the Level I Plan, and adhere to the color health monitors and triggers illustrated in the Level I Plan (see Appendix A, pg. i).
      • Reporting to SLU Community: Communication will continue being managed by the Campus Reporting team and will follow the reporting structures set in the Level I Plan. In addition, we will continue using the color health monitors (green, yellow, red) established in the Level I plan and the Coronavirus Coordinator will ensure updates to the Plans are communicated to the SLU Community via the Campus Reporting structure established in the Level I Plan above.
      • Screening and Contact Tracing: The screening process established in Level I Plan will continue, the IT department staff will continue being the campus Screeners, and all SLU employees, students, and visitors will be required to comply with CUNY protocols prior to arrival on campus, and complete the Screening Form upon arrival. SLU will also partner with NYC Contact Tracing Program and a public health worker will check in on the sick person, and follow the CDC steps of Contact Tracing. To assist with the contact tracing, our HR Manager and Coronavirus Coordinator will also use the Report of Sickness on Campus Contact Tracking Survey
      • Cleaning and Disinfecting of Spaces: The Coronavirus Coordinator will continue working with CUNY, Building Management, and campus Facilities to ensure the cleaning and disinfecting of the campus per NYS, CDC, and CUNY guidelines. Paper signage of the dates and times common areas are cleaned and disinfected will continue to be posted and maintained in the pantries, restrooms, classrooms, and offices.  COVID-19 signage will also continue to be posted at the designated areas highlighted in the Level I Plan (see Appendix D, pg. xx). In addition, the campus will continue maintaining the hand sanitizing station and working with various vendors to ensure the campus maintains an adequate supply of PPEs available for at least three months.
    • Space Reduction measures: SLU will continue maintaining social distancing protocols across the campus, and below are the various ways the campus will ensure it maintains a 50% capacity.

The Level II Plan also will reflect a hybrid model where in-person activities will be limited, SLU employees follow flexible and staggered work schedules, classes are held through distance learning and in-person, and SLU events are held remotely.  SLU will continue adhering to space capacity guidelines and the Coronavirus Coordinator will ensure the campus maintains an adequate supply of PPEs (masks, gloves, gowns, disinfecting wipes, hand sanitizers) for at least three months by continuously working with CUNY, Building Management and various vendors.

To reduce the space capacity of our campus and adhere to social distancing, SLU will work with Supervisors and staff to offer flexible work schedules that meet the needs of our students and help keep our employees safe.  Below are sample staggered workforce schedules, information on the use of private offices and scheduling appointments, and the use of classrooms.

  • work one week and the other week work from home, and vice versa,
  • work half the day at SLU campus and the other half day work remotely,
  • have one group work the early morning hours and another group start work in the latter half of the day,
  • have one department work one week on campus, and another department work the following week,
  • work remotely, but work once a week on campus,
  • work remotely, but work twice a week on campus,
  • work remotely, but work three times a week on campus,
  • work on campus on Saturdays and Sundays,
  • condensed work week, or
  • if employees are at high risk because of their health, they will continue working remotely until further notice.

Department Supervisors will be responsible in communicating their staff’s staggered work schedules to the Assoc. Dean of Administration and Operations and his Deputy.  The Assoc.  Dean and his Deputy will review all of the schedules and work with the Department Supervisors to adjust any schedules, as needed, to ensure the campus remains at 50% capacity at all times.  Confirmed schedules will be communicated to the staff person, and further adjustments throughout the month may be made as needed.

Employees working in private offices would continue working in their spaces as long as they maintain 6ft distancing from any visitors to their spaces.  Should a visitor enter the office, both people will need to wear a mask at all times and adhere to social distancing guidelines. Also, offices that hold two or more people will need to work with their supervisor in developing a work plan that includes flexible work hours to ensure the large office remains at 50% capacity.  Employees are required to wear face masks at all times while in the space, adhere to social distancing, and keep their areas clean. Adequate supplies of PPEs will be available at the hand sanitizing stations, and additional face masks and gloves will be available for employees and students can be retrieved from the 18th floor IT helpdesk (see Appendix D, pg. xx).

Team meetings will be conducted remotely and in-person meetings will require confirmed appointments. Meetings cannot be held in offices and meeting space requests need to be email to RoomReservation@slu.cuny.eduu at least two weeks in advance.  Visiting the campus for in-person meetings will require the same reporting structures established in this Level I Plan: setting up an  appointment with the staff/department, staff notifying the Assoc. Dean of Administration and Operation and his Deputy via email of appointment, visitor completing a “Return to Work” video, complying with CUNY protocols, and completing the Screening Form upon arrival.  The designated classroom meeting spaces will also be cleaned and disinfected at least three hours prior to the start of classes.

The 18th floor classroom 18C and the 19th floor classroom 19C will be reserved for in-person meetings.

Staff using the classroom meeting spaces will be required to wipe the desk and door handles with disinfecting wipes before and after a meeting takes place to ensure the space is clean  at all times.

Classrooms will be used at 50% capacity at all times and will also be used during the day to provide staff with meeting space/work space, and students with a study room space prior to attending their in-person class.  Each classroom will be equipped with wall mounted hand sanitizers and disinfecting wipes for faculty/staff/students to use.  Student chairs will be closed off every 6ft to ensure social distancing and cleaning and disinfecting prior to the start of each class session will be conducted by our Custodial Assistant per NYS, CDC, and CUNY guidelines stated previously under the Level I Plan.

The 18th floor classroom 18A and 19th floor classroom 19A will remain as isolation rooms.

The 18th floor classroom 18C and the 19th floor classroom 19C will be reserved for in-person meetings.

The 18th floor classroom 1823, and 19th floor classrooms 19D and 1923 will be reserved as a student study area prior to the start of classes.

Reservation requests for these classrooms need to be emailed to RoomReservation@slu.cuny.edu at least two weeks in advance.

Seating in the lobby areas on the 19th and 18th floor will be limited to the 6ft social distancing and additional seating will be closed off to ensure social distancing.

Students will be able to use 18th floor classroom 1823, and 19th floor classrooms 19D and 1923 as a study area prior to the start of classes. Student seating within these rooms will be limited to two people per table to ensure social distancing takes place.

To use the study classrooms, students will need to reserve their seat by emailing RoomReservation@slu.cuny.edu at least two weeks in advance.

Students using the classroom meeting spaces will be required to wipe the desk and door handles they use with disinfecting wipes before and after using the space to ensure the space is clean at all times.

The 19th floor student computer lab will be equipped with polycarbonate protective sneeze guards and additional chairs will be closed off to ensure social distancing.  The IT team will also be cleaning and disinfecting the computers on a regular basis and Campus Facilities will be cleaning and disinfecting the area per NYS, CDC, and CUNY guidelines before each use.  In addition, a hand sanitizing station will be placed inside by the entrance area of the student computer lab.

The use of the Student Computer Lab will also require a reservation to ensure the station is cleaned between each use.  Students can reserve a computer station in the student lab by emailing RoomReservation@slu.cuny.edu at least two weeks in advance.

Students using the Student Computer Lab will be required to wipe the desk and areas they use with disinfecting wipes before and after using the space to ensure the space is clean at all times.

Classes will be held on a hybrid model to ensure the social distancing among faculty and students are maintained at 6ft distance within the classrooms.  Faculty will be asked to allow 50% or more of their students to participate remotely one week and return to in-person session the next week and vice versa. Faculty is also encouraged to work with each student to ensure that students at high-risk because of their health can participate remotely for the duration of the term. SLU will also provide faculty with a faculty kit for their in-person classes and they will continue receiving IT support as needed.  The faculty kits will include a set of dry eraser markers, and two board erasers for them to use for their classes.

ACADEMIC AFFAIRS-LEVEL II

Under the Level II Reopening Plan, the Academic Affairs unit, classes will be held through a hybrid model where part of the class meets in person and the other part is offered remotely.  Faculty and Office of Academic Affairs (OAA) will meet to develop class schedules.  OAA staff will have staggered work schedules on campus and meetings will be held on campus and remotely.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered work schedules and monthly schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

STUDENT AFFAIRS- LEVEL II

Student Services will be held through a hybrid model where some student services are offered on campus and some remotely.  Student Affairs (SA) staff will have staggered work schedules on campus, and schedule of student services and meetings will be held on campus and remotely.  To accomplish this, SA staff, advisors, and student service staff will develop preliminary plan for student services on campus and remotely, will meet to finalize the plan, and communicate the update to students.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered work schedules and monthly schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

ENROLLMENT MANAGEMENT- LEVEL II

Extracurricular programs and public events will be held remotely until further notice.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Enrollment and Admission will have limited on campus activities would resume and be restricted to mail collection for application document processing.  All recruitment events would be offered in a virtual setting, on-campus visits would be handled by appointment only in accordance with guidelines that preserve social distancing practices and masks for staff and students in meetings will be required.

Department Supervisors will be responsible in communicating their staff’s staggered work schedules and monthly schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

The Bursar’s staff will hold hybrid schedules which include onsite and telecommute.  The Bursar will be in Monday/Tuesday, the Bursar Asst. will be on Wednesday/Thursday, and the Bursar College Assistant will be on Monday/Friday.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered work schedules and monthly schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

The Registrar’s staff will have staggered work schedules on campus, and meetings will be scheduled on campus and remotely.  Continued efforts to follow safe protocols and staff will develop adjusted schedule of fulltime staff.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered work schedules and monthly schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

ADMINISTRATIVE SERVICES- LEVEL II

Custodial Staff have been identified as essential staff and thus will be present full-time on campus. All other Facilities staff will have staggered work schedules.

Routine daytime and evening cleaning and disinfecting of the campus continues, especially of high touch areas continues. Upon reports of COVID-19 cases, special cleaning and disinfecting of all affected areas will take place per NYS, CDC, and CUNY guidelines.  The personnel cleaning and disinfecting the campus are our SLU custodial Asst. and Building Management cleaning crew.   Also, Campus Facilities will continue implementing the routine start-of-term cleaning and disinfecting of the campus prior to the start of the term.  In addition, the Daily Cleaning and Disinfecting Log, the Special Cleaning and Disinfecting when Someone is Sick Checklist, and the paper log will continue to be used and maintained.  The team will also follow all NYS, CDC, and CUNY cleaning and disinfecting guidelines.

The Coronavirus Coordinator will work with CUNY, Building Management, and Campus Facilities to ensure the campus is cleaned and disinfected daily and will proceed with special cleaning and disinfecting when possible COVID-19 cases are reported.

Social distancing and COVID-19 signage will also continue to be posted at the designated areas highlighted in the Level I Plan (see Appendix D, pg. xx). In addition, the campus will continue maintaining sneeze guards where needed, replenishing hand sanitizing stations.  Also the Coronavirus Coordinator will work with CUNY, Building management, and various vendors to ensure the campus maintains an adequate supply of PPEs (masks, gloves, gowns, hand sanitizers, disinfecting wipes, and disinfecting cleaning supplies) available for at least three months.  The campus will also maintain first aid kits at the 19th floor reception desk, 18th floor IT helpdesk, the 10th floor panty in room 1005, and at the conference area in room 1008.

Reservations for meeting space or study space needs to be made to RoomReservation@slu.cuny.edu at least two weeks in advance.

Our Custodial Asst. will monitor supplies on campus and report any shortages to our Facilities Manager at Facilities@slu.cuny.edu and will also attend any necessary trainings relevant to the work and will continue to be up-to-date with information provided in CUNY’s Coronavirus website.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered monthly work schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

Security is currently provided through Building Management.  SLU will continue to work with building security to maintain the safety of our spaces from 8am to 9pm on the days we are open and 12-5pm on business days the campus will work remotely.

The IT staff have been identified as essential staff and thus the department will be covered full-time.  However, the IT staff will have staggered work schedules.

IT will also be responsible to clean and disinfect borrowed/returned SLU technology equipment, student lab computers, and instructor computers in classrooms.  They will wear PPEs when cleaning and disinfecting tech equipment.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered monthly work schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

Business Office staff will have staggered work schedules.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered monthly work schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

Communications staff will have staggered work.

The Communications team will continue playing a role in the Campus Reporting structure and communicate to the SLU community any COVID-19 related updates as needed via email, Staff and Student Newsletter, CUNY Alert system, and website.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered monthly work schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

Human Resource staff will have staggered work schedule.  Meetings will take place virtually or in-person, as needed.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered monthly work schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

THE MURPHY INSTITUTE-WORKER EDUCATION- LEVEL II

The Murphy Institute- Worker Education unit will hold all workshops and information sessions remotely, and will use the hybrid model for some classes.  Services and advising will be offered on campus and remotely.  The Worker Education staff, instructors, advisors, and tutors, will work in offering all workshops and recruitment events in a virtual setting.  On campus advising session would be handled by appointment only in accordance with guidelines that preserve social distancing practices.  Staff and students will be required to wear a mask in meetings and the Worker Education unit will provide schedules to students as needed.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Department Supervisors will be responsible in communicating their staff’s staggered monthly work schedules to the Assoc. Dean of Administration and Operations and his Deputy. The Assoc. Dean/Deputy will work with the Department Supervisors to adjust work schedules to ensure the campus remains at 50% capacity at all times. Confirmed schedules will be communicated to the employees and further adjustments may be made as needed.

LEVEL III REOPENING PLAN: “Work as Usual”

The Level III Plan is when the SLU campus returns to “work as usual,” with 100% capacity, and most or all in-person activities resume.  In-person classes will be held on campus, SLU employees return to work on campus, and most or all activities/events are held on campus (see Appendix E, pgs. xxvii).  Nonetheless, the cleaning and disinfecting steps articulated in the Level I Plan will continue being enforced to maintain the health and safety of the campus.

Under the Level III Reopening Plan, the Academic Affairs unit will offer face-to-faces classes, and faculty and staff will return to working at the campus. Physical campus office hours will be established and physical meetings will take place.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

In-person advising and student services will resume and SA staff will return to work on campus.  The SA personnel will provide in-person services, hold in-person meetings and communicate update to students.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Extracurricular programs and public events will be held on campus and remotely.

The Enrollment and Admissions unit will resume in-person business practices in place prior to School closure in March 2020.  This includes the on-campus activities will resume including information session, application, and personal statement writing workshop, and open houses for prospective students. Application file process would resume to an in-office activity for mail collection and application document processing.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Bursar office staff will be onsite (business as usual) and staff and will notify students and staff.  Onsite operations resume at the end of Level 2.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Registrar’s office will return to business as usual, and follow continued protocols to a safe return. The implementation of this will include face-to-face meetings and regular work schedules.

Facilities staff work on campus full-time.

The cleaning and disinfecting steps per CDC, NYS, and CUNY guidelines articulated in the Level I Plan will continue being enforced to maintain the health and safety of the campus. These include:

  • Routine daytime and evening cleaning and disinfecting of the campus continues, especially of high touch areas continues.
  • Hygiene signage will continue to be posted at the designated areas highlighted in the Level I Plan (see Appendix D, pg. xx).
  • Routine start-of-term cleaning and disinfecting of the campus prior to the start of the term.
  • Use of the Daily Cleaning and Disinfecting Log, and the maintenance of the paper logs will continue.
  • Upon reports of COVID-19 cases, the campus will resume the Level I or Level II Health and Safety and Social Distancing measures based on CUNY’s recommendations. This includes resuming the COVID-19 Team roles, the reporting structures established in the Level I Plan, special cleaning and disinfecting of all affected areas will take place per NYS, CDC, and CUNY guidelines, the Special Cleaning and Disinfecting when Someone is Sick Checklist will be used,  and the campus will use the Campus Reporting structures to communicate with the SLU Community. The Coronavirus Coordinator will work with CUNY in determining the partial/full closing of the School and the campus will also use the color health monitors in communicating to the SLU community.
  • Also the Coronavirus Coordinator will work with CUNY, Building management, and various vendors to ensure the campus maintains an adequate supply of PPEs (masks, gloves, gowns, hand sanitizers, disinfecting wipes, and disinfecting cleaning supplies) available for at least three months.
  • The campus will also maintain first aid kits at the 19th floor reception desk, 18th floor IT helpdesk, the 10th floor panty in room 1005, and at the conference area in room 1008.
  • The Coronavirus Coordinator will work with CUNY, Building Management, and Campus Facilities to ensure the campus is cleaned and disinfected daily and will proceed with special cleaning and disinfecting when possible COVID-19 cases are reported.

Reservations for meeting space or study space needs to be made to RoomReservation@slu.cuny.edu at least two weeks in advance.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Our Custodial Asst. will monitor supplies on campus and report any shortages to our Facilities Manager at Facilities@slu.cuny.edu and will also attend any necessary trainings relevant to the work and will continue to be up-to-date with information provided in CUNY’s Coronavirus website.

The IT staff will continue working on campus.

IT will continue being responsible to clean and disinfect borrowed/returned SLU technology equipment, student lab computers, and instructor computers in classrooms.  They will wear PPEs when cleaning and disinfecting tech equipment.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Business office staff return to work at the campus.  All in-person activities resume on campus.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Communication office staff return to work at the campus.  All in-person activities resume on campus.

Upon receipt of a possible COVID-19 case on campus, the Communications team will once again play a role in the Campus Reporting structure and communicate to the SLU community any updates as needed via email, Staff and Student Newsletter, CUNY Alert system, and website.

  • Reclosing the SLU Campus: Per the Level I Plan, in the event that we receive reports of a positive COVID-19 case on campus or the NYS measures deem it unsafe to return to campus, SLU will follow CUNY guidelines in closing the campus. Per CUNY’s Supplemental guidelines, the decision to close the campus will begin with the daily report on COVID-19 exposure sent to the Reopening Planning Committee and the Chancellery’s/COO’s Office.  The data collected from the campus, NYS, and NYC will guide the decision to close the campus.  Under this Level III Plan, we will once again use the color health monitors and triggers in assisting with the reclosing of the campus.  Our SLU Coronavirus Coordinator will work with CUNY, state and local health departments, Building Management, and Campus Facilities and follow CUNY guidelines and consultations prior to a partial closing or full closing of the campus.
    • Once the decision to partially or fully close the campus is made (extended closure is suggested with substantial community spread), SLU will follow CUNY guidelines and NYS Interim Guidance for Higher Education During the COVID-19 Public Health Emergency by adhering to:
      • Operational Activities- decrease or shut down in-person activities and move staff to working remotely and all extracurricular programs are held remotely;
      • Move out- sick person asked to return home via email and see their doctor, if they are unable to return home immediately, they are notified via email to move to an isolation room (18th floor 18A, 19th floor 19A, or 10th floor remains at their desk) until they can leave (assistance provided with travel arrangements); everyone at the campus is asked to leave the affected area/entire campus, and move to working remotely;
      • Campus Cleaning and Disinfecting takes place in affected areas/across campus per CDC, NYS, and CUNY guidelines.
      • Communication- the Campus Reporting will use the color health monitors when reporting to the campus. Communication of these color health monitors will be communicating to the SLU Community through SLU emails, Staff and Student Newsletters, the CUNY Alert system, and relevant information will be posted on the website. 

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

Human Resources staff return to work at the campus.  All in-person activities resume on campus.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

The Murphy Institute Worker Education unit will hold classes and workshop in person, and their advising and support services will also be held in person. Worker Education staff will return to work at the campus.  In person workshops, classes, and services will be offered and updates will be communicated to students and staff.

Employees will be responsible to use disinfecting wipes at their work stations or in any areas where they work. Disinfecting wipes will be made available in pantry areas, offices, the 19th floor reception desk, 18th floor helpdesk.

As mentioned previously, the Level II and Level III Reopening Plans are an evolving process based on changing conditions, and will only go into effect after the Plans are updated to reflect NY State and CUNY guidelines, the Reopening Planning Committee has been consulted regarding the updated Plans, and CUNY approves the Plans.

In the meantime, as mentioned previously, we will implement this Level I Reopening Plan once it has been approved by CUNY and continue to meet with Building Management staff on a weekly basis to ensure the safety and security of our space, review the measures the building is taking, resolve any issues that we may face, and continue to provide a clean, healthy and safe learning environment.

EVALUATION AND IMPROVEMENT

This Level I Reopening Plan will continue to adhere to federal, NY State, NY City, and CUNY guidelines.  To ensure SLU maintains a healthy and safe work and learning environment, the Reopening Planning Committee will develop evaluation processes using the CDC, NYS, NYC, and CUNY guidelines and improve this Level I Plan as it moves to fruition in the areas it has touched on:

  • Health and Safety Measures
    • Promoting behaviors that reduce spread
      • Staying home
      • Personal Responsibility and Hygiene
      • Masks/Face coverings
      • Supplies- location and amount
      • Signage and messages
    • Designated COVID-19 Team members
    • Screening and Tracing
  • Risk Prevention & Control Measures
    • Cleaning and disinfection
    • Use of office units
    • Water systems (building management and SLU)
    • Social distancing
    • Physical barriers –polycarbonate, taped off student chairs
    • Common Areas- taped off seating areas, 6 ft distancing floor signage
  • Space Capacity Reduction Measures
    • Staggered workforce
    • classroom, office, and common area capacity
    • Hybrid classes
  • Communication Measures
    • Disseminating Reopening Plan and updates
    • Reporting cases: isolate individual and travel arrangements
    • Cleaning and disinfection
    • School closing
    • Signage
  • Academic Affairs
  • Student Affairs
  • Enrollment Management
  • Administrative Services
  • The Murphy Institute- Worker Education

 

The Level II Reopening Plan will also use the same measures of evaluation and improvement of the Level I Plan listed above to ensure the health and safety of the campus.

The Level III Reopening Plan will use the same Level I measures stated above when any COVID-19 related cases are reported.  However, when that is not the case, the Level III Reopening Plan will review the following evaluation and improvement measures detailed in the plan:

  • Health and Safety Measures
    • Supplies- location and amount
    • Signage and messages
  • Risk Prevention & Control Measures
    • Cleaning and disinfection
    • Water systems (building management and SLU)
  • Communication Measures
    • Disseminating Reopening Plan and updates
  • Academic Affairs
  • Student Affairs
  • Enrollment Management
  • Administrative Services
  • The Murphy Institute- Worker Education

APPENDIX

REPORTING PROCESSES for COVID-19 RELATED REPORTS

SLU employees, students, and guests are required to keep the SLU Campus informed if they are exposed to someone who has tested positive for COVID-19, if they have tested positive for COVID-19, or if they are feeling COVID-19 related symptoms while on campus. Reporting must be done via email and using the templates/forms provided. Below are the reporting processes:

Table 1. Coronavirus Team Contact Information:

Roles SLU Staff Emails Telephone
 

SCREENER

 

·         Jeff Rickman, IT Director

·         Ralph Tricoche, IT

·         Nicholas Padilla, IT

 

CoronavirusLiaison@slu.cuny.edu

 

 

646-313-8319

 

CORONAVIRUS LIAISON

 

·         Burt Sacks, Assoc. Dean of Administration and Operations

·         Gladys Palma de Schrynemakers, Assoc. Dean of Academic Affairs

 

 

CoronavirusLiaison@slu.cuny.edu

 

 

 

646-313-8319

 

CORONAVIRUS COORDINATOR

 

·         Burt Sacks, Assoc. Dean of Administration and Operations

·         John Conway, Human Resource Manager

·         Nelly Benavides, Deputy to Assoc. Dean Sacks

 

 

 

CoronavirusCoordinator@slu.cuny.edu

 

 

 

646-313-8319

 

SLU Forms

OTHER

10th floor: SLU Rooms1005, 1008

18th Floor

19th Floor

Signs